Procedures for Reservists Checking In and Checking Out

Check in Procedures

1. The actual check-in with COMUSNAVCENT OSO staff generally takes place as part of the weekly Reserve Indoctrination Class on Sundays (or Mondays following observance of Federal Holidays) at 0730 in the Navy College Campus, building 66, Classroom 1.
2. Check-in with COMUSNAVCENT OSO staff and be ready to submit the following paperwork:
   • Original orders, including endorsement/statement of non-availability (from NSA TQ)
   • Page Two (must be verified --- signed and dated --- within the past year)
   • Original SATO Flight itinerary, along with boarding passes or updated itineraries for any changed en route
3. All pay and allowances are directly deposited into your drill pay account.
4. If you are on orders of 45 days or less, you will turn in your travel claim to the reserve center. If you are on one set of orders of more than 45 days, an interim, 30-day travel claim can be processed via OSO Clerk at PSD Bahrain. Ask the OSO Clerk for more information. NOTE: You must have an itemized (day by day) receipt for your lodging. This receipt must indicate that your balance has been paid in full. You MUST stay in the lodging booked for you by the TQ. You MUST go through the OSO staff to request any changes to your lodging assignment, and you MUST provide justification for such requests.
   
   Additionally, you must obtain a 'paid-in-full' receipt for your rental car. For purposes of reimbursement, you will need to provide a copy of the rental car agreement. Your rental car rates must be at or below the rate authorized by SATO on your itinerary. If you do not have a rental car on your itinerary, DO NOT pick up a rental car without prior coordination with the NAVCENT OSO staff!
5. The following expenses need to be authorized in your orders to be eligible for pay/reimbursement:
   • Rental car
   • Special pay ---- you also must bring these to the attention of the OSO clerk before you travel to Bahrain, along with providing any supporting documentation as needed (such as Service Gates letter for ACIP)
   • Official telephone calls, internet, excess baggage, etc

Check Out Procedures

Members will checkout at the NAVCENT OSO front desk on the last workday before his or her actual departure date. Original orders will be returned to departing Reservist during checkout. Example: if a Reservist is flying home on Friday or Saturday, he or she will checkout at the NAVCENT OSO front desk on Thursday.

Checkout procedures will be covered in detail during the mandatory Reserve Indoctrination Classes held each Sunday at 0730 in the Navy College Building 66, classroom 1.

As part of the checkout process, each departing Reservist will required to submit a critique sheet and show itemized receipts for lodging and rental car. Both receipts must indicate a 'zero' balance. Each Reservist must also have submitted a FITREP/EVAL, PIM, or Statement of Accomplishments as applicable to the OSO staff. The actual document, if needed, will be routed through your supported department, but the verbage contained within is need for our own reporting requirements.